Since the Employment Rights (Employment Particulars and Paid Annual Leave) (Amendment) Regulations 2018 came into effect in April 2020. Employers must provide a written statement terms (if not a full employment contract) that is given on or before the first day of employment. This is instead of the previous rule that the statement was provided within two months of the employment starting.
The information that legally must be given in the written statement includes:
- The days of the week the employee is required to work, whether the working hours can vary, and how that variation is determined.
- Details regarding all remuneration and benefits;
- Any entitlement the employee has to training provided by the employer including if it is mandatory and/or the worker has to pay for it;
- A probationary period if there is one;
- And any paid leave to which the worker is entitled, including maternity or paternity leave.
This means that when a new employee is provided with a written statement or an employment contract must include any paid leave (apart from holiday and sick leave) that the employee is entitled to take, which maternity and paternity leave is part of. Other common types of leave that fall under paid leave entitlements are other types of paid statutory family leave like adoption leave, shared parental leave, and parental bereavement leave. There is also:
- Time off for trade union activities
- Bereavement or other compassionate leave
- Paid sabbaticals or career breaks
- Paid time off for jury service
If you need any further support drafting and updating written statements or employment contracts, you can seek professional and relevant HR advice for employers from our team at Employment Law Services (ELS) LTD.